Law firms are in the business of delivering trust - trusted advice
on everything from contracts to trademarks, from adoptions to wills.
Offer your clients a new "convenience" service - a secure, online PrivateVault -
while improving the standard of care you apply in your day-to-day handling of
correspondence and documents. Examples:
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"There is wide acceptance of unencrypted and insecure e-mail for confidential client communications.
However, given new technologies, such as secure electronic vaults, one has to wonder whether there
is potential liability for professionals who continue to use insecure e-mail destinations when
sending sensitive documents to clients, now that secure alternatives are available at a reasonably
low cost."
-John Rees, attorney
Callister, Nebeker, & McCullough
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- The vault can serve as a secure, private email destination for sensitive or confidential
correspondence between the client and their various professional service providers - including
their lawyer, bank officer, CPA...
- There are sensitive documents a CFO or CEO does not want the rest of the company to see -
IPO planning, M&A discussions; a personal vault serves as a secure email destination, even a rogue
network administrator can not penetrate.
- Provide your highly mobile clients with vaults and reduce the amount of time your
administration team spends chasing those professionals around the world with missed faxes
and FedEx packages.
- A fax can typically generate a $5 fee for a firm; give a vault to your long-term clients,
thus reducing your telecom charges and handling fees, yet still generate your typical $5
"processing" fee when sending documents and correspondence electronically.
- Support a case team by assigning the team a "shared" vault so that the dispersed team
members can place and retrieve shared documents anytime from anywhere into a common vault.
When the case is over, reassign that vault to a new team by changing the vault ID and password.
Because a vault be organized into drawers and folders, just like a filing cabinet, electronic
information can be quickly and efficiently organized under logical categories. In fact, using a
unique email organizing feature of PrivateVault, incoming email can be automatically routed to
a specific drawer within a vault.
- PrivateVault meets the new GLBA standards relating to the private handling of sensitive
documents and client information.
- Moving documents via email is faster than moving documents via physical mail.
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